Reporting for charities

For the funds you select, this shows profit and loss values based on all transactions posted within the date range specified.

• Select Company > Funds > from the Funds list, select a fund > Profit & Loss > on the Print Output window, select your preferred output option > Run.

For the funds you select, this shows balance sheet values based on all transactions posted within the date range specified.

• Select Company > Funds > from the Funds list, select a fund > Balance Sheet > on the Print Output window, select your preferred output option > Run.

When you run this report you can choose to run it for one or more nominal codes. For each nominal code it shows individual transactions based on the report criteria you specify and shows the Fund ID for each transaction.

• Select Company > Nominal Ledger > Reports > in the left-hand pane select Nominal activity > from the list of reports select Fund Nominal Activity > Print.

This identifies qualifying donations received but not yet submitted under Gift Aid and the Gift Aid Small Donations Scheme, and provides you with the information you need to complete the Repayment Claims Form R68(i) required by HMRC.

Note: This report is not a substitute for the Repayment Claims Form.

1. Select Company > Financial Reports > in the left-hand pane select Charities > from the list of reports select Un-Submitted Gift Aid and Tax Repayment Claims Report > Print, Preview or File as required.
2. When prompted, to flag the transactions as included in your Gift Aid and tax repayment claims form and exclude them from this report in future > Yes.
   
   The transactions are flagged as submitted and don't appear on this report again.
   

This is a gift aid declaration form which you can send to donors. Once you receive the completed form from the donor, donations can be treated as gift aid and tax on the donations can be reclaimed.

• Select Customers > Letters > in the left-hand pane select Letters > from the list of letters select Gift Aid Declaration Letter > Print, Preview, File or Email.

Tip: Why not save postage costs by emailing the letter to donors.

This is the report you must submit to your appropriate reporting body if your accounts are prepared on an accruals basis. For more information about this, please speak to your accountant.

• Select Company > Financial Reports > in the left-hand pane select Charities > from the list of reports select Statement of Financial Activities > Print.

If needed, you can change the headings in this report.

To change SOFA report headings

1. Sage 50 Accounts menu bar > Settings > Nominal Defaults.

2. Select the SOFA category heading > Edit.

   

3. In Name, enter the required SOFA category report title.
4. To save and close > OK > OK.

Based on the report criteria you specify, this report lists individual transactions posted to each fund, grouped by nominal account.

• Select Company > Financial Reports > in the left-hand pane select Charities > from the list of reports select Fund Analysis Report > Print.

This lists which nominal codes are in each SOFA category. This information comes from Company > Nominal Ledger > Nominal Record.

• Select Company > Financial Reports > in the left-hand pane select Charities > from the list of reports select Fund Analysis Report > Print.